Since three decades the scope of Microsoft office tools has tremendously increased from just emails, PowerPoint presentations, letter writings, etc. to a whole new world of cloud computing with benefits lined up for not just homes and small offices, but for leading business enterprises as well. There are a lot of versions for Microsoft office applications ranging from Office 2007, 2010, 2013, 2016 with the most updated versions as office 365 and office 2019.
Just a few years earlier, Microsoft office tools were easy to operate and were available with limited features. Just in return for cash, you used to get a small box with installation disc and a few software applications usable on PC. However, nowadays things are a lot more different and there is a huge difference between the features provided.
Older Microsoft office versions:
Whether your work is completely home-based or requires large office premises you can work almost anywhere with the reliable tools provided under Microsoft office suites. You’re unable to attend the workplace but need to finish an urgent task under tight deadlines; no worries as with all Microsoft office versions you get seamless accessibility through all devices whether it’s a laptop, tablet or a smartphone. Office applications and their features allow you to make that report without any issues.
Some basic applications you get with all office versions are OneDrive, Outlook, Excel, Word, Powerpoint and OneNote. The tools and features provided for these applications incorporate well for home as well as office usage. With different versions of MS Office, you get a unique set of features for your home or business requirements as well.
MS Office 2007
The 2007 office still remains suited for home use and small works like making presentations, creating word files, spreadsheets, emailing, etc.
The program uses XML file formats with small document size and incorporates well with external data sources. MS Office 2007 is simple to use with ease of access to menu, commands and other resources.
MS Office 2010
Being an update to the office 2007 the MS Office 2010 introduces a much better design with ribbon’ interface and comes with video support for PowerPoint. The program is available in business and home edition.
The program had notable improvements with new outlook tools. Screen capturing tools with better translation optionsWorks lightfast and easy Share documents on the cloud through SkyDrive
MS Office 2013
With this update, Microsoft introduced much more productivity to its programs while naming it as “the new office”. The application mimicked a little bit of Windows 8 appearance with functional updates and collaboration with SkyDrive and SharePoint for online data storage. Here are some new additions with the MS Office 2013
Modern and cool interface – The interface with Office 2013 is minimalistic, stark and flat like Windows 8 screen. The idea behind this is to make users more concentrated towards their works instead of drawing away from the appearance.
Start screens – With all applications under MS Office 2013 suite you get different start screens – The Blue one is for Word, Excel comes with green color, PowerPoint with orange, green again for Publisher.
Integration with SkyDrive – The office 2013 is specially designed for cloud integration – particularly with the introduction of seamless applications such as SharePoint and SkyDrive. Users can share their documents on SkyDrive without worrying about data loss.
Sync across different devices – While saving your documents on the internet, you get access to these anytime and from any device. The Office version is available with upgraded WebApps.
MS Office 2016
With all the functions of previous Microsoft Office versions, the Office 2016 is highly featured for collaboration of documents, making team communication more simple and effective. With MS Office 2016, various teams can edit the same files while planning on different projects. Few features of the applications are as follows.
Co-edit with chat feature – The application allows real-time editing with Skype integration for video conferencing with the team.
Share cloud attachments – With Office 2016, users can invite other team members for viewing and editing documents. Share button sites well on the toolbars right side in major applications: PowerPoint, Excel, and Word.
Create groups – The MS Office Outlook 2016 allows users to have their own custom groups. They can also invite other team members with their permission. The subscriptions of these groups appear below the email box list in the left windowpane of outlook.
Manage projects with the new planner – If your team is sharing a project together or just has to complete a few tasks, the overall track of all these activities can be kept with the all-new online Planner app for Office 2016.
The need for Office 365
At present most businesses compete well and create a huge market influence when they’re equipped with the latest cutting edge technology? So as a small or medium level enterprise are you looking to have a solution for almost every issue that your business faces? Whether you’re concerned about calculating huge numbers, presenting huge statistical figures, sending mass emails, communicating with the team and a lot more, you’ve got to expand your potential with the help of Microsoft office suite.
More than 80% of government and private organizations use different versions of Microsoft office and the numbers are increasing day after day. There are a whole lot of reasons for, “while having your own offices why it’s important to incorporate the latest Microsoft office versions like the Office 365 suite into your systems?”
Popularity – Almost everyone, whether for commercial or personal use, is having the software in their computers and smartphones as well. The skills that your trainees develop on the software are transferrable for your day to day tasks. This can be considered as the same language that everyone else out there is speaking. So, your office tasks are as good as week-off if you don’t use the software for your business requirements.
Get enhanced productivity – While using components of Office 365, professionals operate more efficiently while fostering productivity. For example, with excel you won’t only quickly enter and computer data; this also comes with highly advanced analytical tools so you are able to discover different patterns while making sound decisions. Hefty tasks that were once only completed by accounting experts can now easily get completed by assistants with the right training approach.
Communicate effectively – With the handy tools available with the latest version of MS office you can not only link well with your employees but with clients and corporates of other organizations as well. Whether you use Microsoft Outlook for emails or use co-authoring features of the PowerPoint or Word, you’re bridging the communication gap between the business and its employees.
Whether you’re at the home office or anywhere in the world, you can conference online meetings with your clients and employees with Office 365. You can simply collaborate with the team for important documents and presentations while using polls, whiteboards and inbuilt IM for teamwork encouragement.
Simplicity – The office suite components from Microsoft Office 365 are user-friendly and these also include simple to access help files that are built in the right manner. So if you ever get stuck at the time you can look for the help tab and just feed in the query. The application also provides you with online and offline support tutorials for troubleshooting any issue.
Get updated processes with drive innovation – Yammer included in Office 365 provides better transparency for letting you improve in different cross-functional processes, while you make faster decisions with better innovation. One drive, Yammer, and SharePoint have well integration so people are easily able to connect seamlessly while working together. With better communication, you can easily avoid any errors and get improved quality service for your clients as well.
Offline work – With the updated Microsoft office 365 developed specifically for the requirements of offices and businesses, you get unmatched productivity with the most sought out features. You can edit and share documents through the OneDrive feature for business. The suite lets you access calendars and emails with outlook even when you’re not connected on the cloud.
Gain better security and protected data – The risk of your private information getting leaked is nil as with the updated office 365 and 2019 you get to customize the settings and grant permissions for by who and when your information gets viewed and edited. You can create security groups across various Microsoft services. Getting your identities hosted on the internet saves you from domain controller fail and avoids the possibility of data loss or interruption.
Manage and sort data files – Listing data in share point helps in the collection just like you do in Excel-also this can simply be managed well with the intranet. At present, there are up to 10 million custom lists used across office 365 ranging from simple lists such as tasks and contacts to other lists that require power mission-critical business operations meant for large enterprises. The use of Microsoft PowerApps is essential to create custom forms for creating, viewing and modifying various files and data.
Automation for repetitive tasks– With office 365 for businesses you can free yourself and management from the time that you spend on recurring organizational processes and manual team. You can use the easy flow visual designer for laying out steps. A range of tasks is possible such as the configuration of approvals and alerts to the formation of different multilevel and complex processes.
Link and integrate services and source data – When your important office processes require data from different services and sources, you can automatically synchronize files and exchange data with many more features. Flow integrates well with third-party and on-premise services.
Which office is ideal for home and business requirements?
Comparing all versions of the office with each other, we say that there are a whole lot of similarities in all these. However, with the latest versions, there are a whole lot of upgrades and these are available with monthly subscription plans.
For someone who just needs to use basic apps without collaboration with teams, the office versions 2007 and 2010 would be fine to work with. However, people operating in teams and sharing a bunch of large files should subscribe to office 365 and 2019 for seamless connectivity and integration features. With office 365 you get Skype integration with 60/month for all users that aren’t available with the 2007 and 2010 versions of MS Office. Also the latest Microsoft office 365 home, business, as well as personal versions including the office 2016, provide you with 1TB of OneDrive storage (5 users with office 365 home and business) with previous versions of Microsoft Office users would need to save all files on hard drive.
The selection of appropriate MS Office also depends on your system configuration as with Office 365 and 2019, you’ll need to have updated hardware as well. So if your work on the cloud is less and you only require the basic stuff then the older versions of MS Office would be fine to install. However having a seamless range of features would be a good idea if you’re managing a group of people or about to start a business, or already manage one with your team.
Installing MS Office
On Windows OS Sign in to office by visiting on www.office.comSign into the website with the particular version of MS Office you wish to download. Either this can be Microsoft account, school or work account.
After you sign in, you need to follow steps matching with the account type. Now being on the homepage select the option “Install Office” or “Install Office apps” (for a different account). Select the option “Install” or “Office” to start the installation process. By default, the website installs the 64-bit version. If you’ve already got a 32-bit version you would need to uninstall it first and then again sign in and afterward select the appropriate version.
Thus with the availability of these top-notch features, Microsoft office remains a powerful and versatile software suite that can simply enhance your output levels and provide ease in managing your workload irrespective of the kind of organization you’re managing. However, the Office 2019 and 365 suite isn’t meant just for the conventional offices and huge businesses. The versatile and handy tools available with the suite can benefit even the smallest of companies, whether they’re home-based or somewhere else.